The Parks and Recreation Private/Public Partnership Grants Manager position leads the development and implementation of the department’s private and public grants strategy, including all steps in the process from identification of grant resources, matching parks and recreation objectives with those resources, application preparation, and supporting staff in reporting and close out. This position is also responsible for developing partnerships to increase engagement and funding opportunities in the private sector, such as the William Penn Foundation.  The ideal candidate will take a detail-oriented approach to identify, track, apply, and comply with grant and funding requirements. Strong written, verbal, and presentation skills are needed to articulate the rules, regulations, and requirements of myriad grant programs.

Essential Functions

• Identify potential grant resources from government agencies, foundations, and corporations to meet the strategic, financial, and operational needs of PPR.
• Maintain a library of grant program guidelines and a catalogue of grant applications to track and evaluate application results.
• Develop and maintain partnerships with funders, such as the William Penn Foundation and work with The Philadelphia City Fund to manage private grants.
• Create shared resource of grant opportunities that identifies typical timelines, qualifications/limitations for scope, funding match requirements, funding potential, additional considerations, and other applicable info.
• Manage planning and development of grant proposals for parks and recreation projects. Submit grant applications on behalf of PPR.
• Understand the primary roles and functions of the portfolio departments, specifically Program, Strategy and Engagement, and the Capital Infrastructure and Natural Lands and Operations divisions of Parks and Recreation.
• Manage and supervise a grant development and coordination team including consultants, and key stakeholders in other departments, to achieve City goals.
• Serve as a liaison among PPR and other City departments (as applicable), and funders. Coordinate with the Budget Office, the Commonwealth’s Department of Community and Economic Development, the Delaware Valley Regional Planning Commission and the Department of Conservation and Natural Resources and other City departments (as applicable).
• Analyze federal, state, and City legislative and policy initiatives to determine potential funding impacts on the city’s parks and recreation programs and offer recommendations to PPR’s senior staff regarding the City’s position. Work with PPR to scope, develop, and maintain a six-year capital plan.
• Work with PPR to identify and develop strategies that prioritize projects to optimize the grants administration process.
• Support non-profit partner submissions for projects on PPR properties, or for acquisition of properties, including pre application phase with grant funder and prospective grantees.
• Submit grant applications on behalf of Parks and Recreation and assist partner groups with submissions.
• Grant preparation and reporting, with support from project staff as needed.
• Track deadlines and deliverables to ensure staff meets grant-related responsibilities.
• Oversight and submission to meet the grantor’s closeout requirements, with support from a project manager.
• Provide quality assurance that the grant proposal is complete and in accordance with a funder’s requirements.
• Monitor paperwork and other related documents connected with grant-funded programs.
• Monitor payments and receivables and track funding received.
• Work with Deputy Commissioners to facilitate quarterly grant meetings within PPR, and including other partner departments, as needed.
• Assist PPR in fielding requests for application support from third parties, such as other City departments or non-profit organizations.
• Support the policy and planning work at PPR, as required, including assisting with public engagement and data analysis on parks and recreation projects including programming, strategy and engagement, and capital infrastructure and natural lands projects.
• Other duties as assigned

Competencies, Knowledge, Skills and Abilities

• State and Federal Grant Literacy. Proficient in identifying diverse funding opportunities
• Planning and evaluating. Possess exceptional organizational skills; demonstrated time management skills, including an ability to prioritize tasks while maintaining attention to detail; analytical skills; basic financial management skills, including developing and monitoring budgets and financial reporting.
• Written Communication. Writes in a clear, concise, organized, and convincing manner for the intended audience.
• Oral Communication. Expresses information to individuals or groups effectively, considering the audience and nature of the information makes clear and convincing oral presentations;
• Interpersonal Skills. Develops and maintains effective relationships with others; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Supervisory and/or project and program management experience is preferred but not required
• Ability to work independently with clear direction.
• Advanced knowledge of Microsoft Office (Word, Excel, and PowerPoint).
• Experience with Adobe Creative Suite.

• A bachelor’s degree from an accredited college or university. Master’s degree preferred. Optimal candidate has a planning, urban studies, or related degree with experience in the grant writing/grant administration field.
• Five or more years of experience in grant writing, administration, or equivalent experience.
• Experience and knowledge of federal and state grant funding.
• Experience working with non-profit partners, planners and design consultants on project development.

Desirable:

• Experience and knowledge of transportation capital funding, and of the Bi-partisan Infrastructure Law (BIL) in particular.
• Experience working with non-profit partners, architects, planners, design consultants and community engagement and programming staff on project development.

TO APPLY: Interested candidates must submit a cover letter and resume.

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster – As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships – The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

The Planning and Zoning Grants Manager is responsible for proactively seeking out, applying for, tracking, and administering grants relevant to the work of the boards and commissions under DPD’s Division of Planning and Zoning. The majority of the work is on relevant grants funded by the federal Infrastructure Investment and Jobs Act and Bipartisan Infrastructure Law (IIJA/BIL). The position analyzes grant applications and parameters of proposed grant funded programs, prepares cost schedules for inclusion in grant applications and requests for proposals (RFPs), develops and reviews grant applications and grant funded RFPs for accuracy and completeness, develops schedules and timelines for inclusion in RFPs.  The position works in collaboration with DPZ leadership, the city’s grants office and interagency working groups of grants managers to ensure that decisions are coordinated on IIJA/BIL grants to pursue.  Although the priority of this position is on IIJA/BIL and other transportation related opportunities, this position is also responsible for overseeing the applications and administration for other relevant grants for DPZ agencies including comprehensive planning, community engagement, historic preservation and public art. This includes from federal, state, regional and philanthropic organizations. This position engages with other DPZ managers to determine which grants are relevant and to coordinate grant applications in addition to helping to determine project management capacity of the technical staff if awarded. Coordination with other agencies, departmental and city finance and procurement staff is critical to the success of this position.

The Grants Manager plays a central role within DPZ and reports directly to the Assistant to the Deputy Director for the Division of Planning and Zoning.

Essential Functions

• Researches, applies for and administers grants
• Coordinate and liaise with other city IIJA/BIL staff on funding for city projects
• Coordinate with DPZ leadership and managers to assess feasibility and staff capacity to administer grant funded projects
• Coordinate and liaise with finance and procurement staff in developing, posting, awarding, and managing RFPs for grant funded projects
• Oversee applications for grants from federal, state, regional and philanthropic sources
• Monitors and administers a portfolio of grants awarded to DPZ agencies
• Meets/communicates with departmental project managers to support the development of goals, milestones, performance measures, evaluation standards, and timetables.
• Provides project managers support in the preparation of contracts for grant-funded projects

Competencies, Knowledge, Skills and Abilities

Knowledge of:

• Program and project budget formulation, evaluation and administration
• Grant application and administration best practices

Ability to:

• Understand the landscape of funding organizations relevant to the work of the division
• Operate personal computers including word processing, spreadsheet, and database software
• Prepare, analyze and interpret grant requirements, financial statements and reports
• Learn City of Philadelphia specific software for administration of grants and contracts
• Exercise attention to detail
• Exercise discretion and tact in sensitive situations
• Communicate effectively orally and in writing
• Establish and maintain effective and collaborative working relationships with a wide variety of stakeholders
• Research and determine appropriate and relevant grants
• Determine staff capacity to project manage potential grants

Preferred skills:

• Working knowledge of contracting principles
• Working knowledge of grant providing organizations

• Bachelor’s degree from an accredited college or university
• Three (3) years of administrative contract or grants administration and monitoring as appropriate to the job; or equivalent combination of training and experience determined to be acceptable.

Education or experience in an urban planning or transportation related area is desirable but not required.

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $75,000-$80,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster – As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships – The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

The Project Coordinator applies project management skills, including customer service, policy research, data analysis, strategic planning, and public outreach, to various assignments for the Department of Planning and Development with oversight from the Deputy Director of Development Services. This position functions to provide support to both the Division of Development Services as well as the entire Department of Planning and Development.

Essential Functions

• Project Management
  • Provide support as needed for certain large-scale development projects such as institutional expansion, gaming facilities, recreational trail development, City facility projects, etc.
  • Provide geospatial, quantitative, and qualitative data analysis on development issues;
  • Collaborate with the Department of Planning and Development staff and other city agencies to ensure consistency of development projects with the comprehensive plan, zoning, and community needs;
  • Monitor potential legislative, permitting, and planning issues that could impact development project and policy priorities and update documentation and websites as necessary;
  • Work with City Departments on improvements to their approval processes;
  • Perform appropriate record keeping, database management, and presentation preparation to support the Department.
  • Researches, compiles and analyzes data relevant to the area of assignment;
• Customer Service & Public Outreach
  • Interface with developers and city agencies on zoning, planning, and permitting concerns;
  • Research and interpret the city’s zoning code language to developers and residents using various methods;
  • Communicate effectively with the public about the development and approvals process.
  • Provide geospatial, quantitative, and qualitative data analysis on development issues;
  • Create documents and other resources concerning real estate development initiatives, city code issues, and permitting requirements;
  • Prepare or update development summary documents for specific projects and communities to support economic development issues, tours, and website highlights;
• Other duties as assigned.

Competencies, Knowledge, Skills and Abilities

Excellent written and verbal communication skills; strong interpersonal skills and customer service orientation; meticulous attention to detail; a positive attitude and desire to learn and teach others what you learn about the City’s efforts to encourage real estate development and affordable housing; willingness to undertake any assignments geared toward meeting the City’s goal no matter how big or small; knowledge of the principles and methods of municipal zoning as they relate to city planning; proficiency with Microsoft Office and Excel.

Proficiency with data analysis and interpretation is preferred.

Education:

Completion of a bachelor’s degree program at an accredited college or university with major course work in planning, economics, urban studies, or a closely related field.

Experience:

Two years of experience in economic development, real estate development, planning, or a related field.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources which includes a bachelor’s degree.

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $60,000-$70,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster – As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships – The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx