Please Touch Museum, the Children’s Museum of Philadelphia (PTM) was founded in 1976 and was the first children’s museum to focus exclusively on young children ages birth to seven. PTM is multidisciplinary, providing exhibits and programs in the visual and performing arts, including theater, music and dance, literacy, humanities, math and science. PTM’s exhibits are themed environments that are hands-on and interactive helping children to learn, develop and practice the skills and social skills they need to be ready for and successful in school and in future careers. The mission of Please Touch Museum is to enrich the lives of children by providing learning experiences through play. In 2008 PTM moved to Memorial Hall in Fairmount Park, a National Historic Landmark Building built for the 1876 Centennial Exhibition.

Position Summary:

The Community Outreach Coordinator delivers structured educational programming to teens, (i.e. ACES) with an emphasis on reaching nontraditional museum audiences and/or underserved populations. The Community Outreach Coordinator is responsible in implementing, designing, planning and evaluating the success of this youth program.

Other educational programs will focus on early childhood development and literacy for teen parents, as well as mentoring and work-based learning for teens in local schools.

Essential Functions:

• Planning, developing, scheduling and recruiting for PTM’s youth programs (i.e.  ACES) including but not limited to:  writing academic curricula, preparing educational materials, coordinating special events
• Additional programming responsibilities included and teen parent visits as well as external programming delivered to pregnant and parenting teens.
• Implementing quality youth programs, including communicating with the participants and adapting top curriculum changes, as necessary.
• Ensure that the youth program is comprehensive and meets the needs the goals of the participants.
• Engage in Community Service projects as well as oversee student facilitation of Gallery floor programming.
• Ensure that the delivery of the youth programs meet the needs of our grantees and is supplementing and supporting the academic curriculum of the schools that are involved.
• Assist with writing grant reports, collect data on attendance, prepare grant and contract proposals and progress reports for the effectiveness of the programs implemented.
• Develop and implement an evaluation tool to ensure proper resources and delivery of programs meets the needs of the participants and the Museum.
• Train cross functional PTM team members as mentors, non- paid interns, consultants and volunteers to assist with program delivery to ensure quality programming is being delivered.
• Order and maintain inventory of supplies, such as books, uniforms, art materials needed to implement the programs within a designated budget.

Competencies Needed for Position:

• Attention to detail and accuracy
• Demonstrated ability to work collaboratively
• Flexibility and adaptability
• Initiative
• Communication and listening skills
• Proven ability to work with a results-oriented approach
• Comfort in working in a variety of settings

Minimum Qualifications:

• Must provide a completed Bachelor’s Degree. Field of study: Education, Museum Studies, Urban Studies, Youth Development preferred.
• Minimum of 3-5 years’ experience working with diverse teens and an understanding of curriculum requirements of the Philadelphia school district.
• Ability to be a mentor for the teens and ensure that the quality of programming will meet the need of the participants.
• Effectively communicate with teens and their caregivers; as well as foster meaningful relationships with Community stakeholders
• Experience in program and curriculum design, adaptation, and implementation.
• Ability to adapt programming to meet the needs of the participants while maintaining program quality.
• Capability to assess a program’s effectiveness, in terms of budget, mission and execution
• Ability to communicate effectively with young audiences and audiences of mixed ages.
• Experience with group facilitation in educational settings.
• Ability to work well both independently and collaboratively across many different Museum departments with successful results.
• Experience writing proposals, memos and correspondences to parents, students, and school administrators
• Exceptional customer service skills with focus on clear and professional verbal and written communication that reflects well on the department and Museum
• Proven excellent time management and project management skills required.
• Excellent oral and written communication skills required.
• CPR and First Aid training preferred.
• Valid driver’s license with the ability to travel locally required.
• PA Child Abuse History Clearance and FBI fingerprinting.

About Asian Arts Initiative:
Asian Arts Initiative is a community-based arts center in Philadelphia that engages artists and everyday people to create art that explores the diverse experiences of Asian Americans, addresses our social context, and imagines and effects positive community change.

General Job Description:

The Program Coordinator’s responsibilities are to coordinate planning and outreach efforts, ensure appropriate evaluation and documentation, and provide administrative and logistical support for all of Asian Arts Initiative’s programs which include our performance presenting season, exhibitions, youth education activities, and our neighborhood-driven Pearl Street Project and Social Practice Lab artist-residency series. Reporting to and working closely with senior program staff, the Program Coordinator will participate in the organization’s broader program planning process and outreach and engagement strategies.

Key Responsibilities:

•    Assist with scheduling and coordination of Asian Arts Initiative’s exhibitions and live performances, film screenings and other public events, including: ensuring clear communication with and production support for artists, guest curators and producers, tech and/or installation crew, and other staff members or advisors; arranging for rehearsals and/or tech times, delivery and installation of artwork; identifying and introducing appropriate community partners and collaborators, etc.

•    Draft and distribute calls for artists, and respond to queries. Prepare materials and documentation for artist selection processes. Fill in and distribute/collect contracts and background information from artists.

•    Serve as a primary contact for artists-in-residence within the organization.

•    Help foster relationships and communications with additional curators, program staff, community partners, and audiences.

•    Provide research support to help Asian Arts Initiative remain current in the field and relevant and responsive to its community.

•    Participate in grant writing and fundraising efforts for programs or the organization as appropriate.

•    Support Marketing and Communications staff with development and implementation of community outreach and marketing strategies as appropriate. Assist with production and distribution of marketing and outreach materials including: season calendar; individual event postcards, flyers, press releases, e-mail, website updates, and social media.

•    Coordinate photo and video documentation and archiving, collect and track attendance and program data, and other forms of evaluation.

•    Arrange volunteers for events as well as be available to staff events as needed. Assist with volunteer recruitment and trainings as necessary.

•    Other duties as assigned.

Qualifications:

•    Two years of relevant work experience in a comparable work environment.
•    Experience with producing performance events and/or visual arts exhibitions.
•    Excellent planning and project management skills. Demonstrated ability to work on multiple projects simultaneously and use good judgment in prioritizing tasks and meet deadlines.
•    Strong verbal and written communication skills. Attention to detail.
•    Excellent interpersonal skills. Ability to work independently as well as to take direction and provide support to a team. Ability to learn quickly and adapt.
•    Demonstrated facility with computer technology and social media. Video editing, web, and/or design experience a plus.
•    Commitment and passion for community-based arts practice, especially in the Philadelphia region. Knowledge and experience with the Chinatown and Chinatown North neighborhoods and/or Asian American communities in Philadelphia is particularly helpful. A background in one or more artistic discipline is preferred.

Asian Arts Initiative is an equal opportunity employer. Asian Americans and other people of color are strongly encouraged to apply.

Asian Arts Initiative
1219 Vine Street, Philadelphia, PA 19107
(215)557-0455 or www.asianartsinitiative.org

KieranTimberlake is seeking a Project Support Administrator to join our Philadelphia office of over 100 professionals with diverse backgrounds and abilities in a design practice that is recognized worldwide. Our work includes the programming, planning, and design of new structures as well as the transformation of existing buildings, with special expertise in education, government, arts and culture, civic, and residential projects. Common to all our work is that each project begins with a question and continues its development within a culture of questioning, ensuring that design results from deep investigation. We promote a transdisciplinary design process that inspires creativity and fosters a culture of sharing ideas, knowledge, and techniques. See our website, www.kierantimberlake.com, for more information on our projects and current activities.

The Project Support role provides administrative support for projects to help the design staff work more efficiently by assisting with project communications, routing information, tracking project expenses, filing and printing.  The Project Administrator supports the Partners, Associates and architectural staff associated with projects.

The successful candidate will be a self-motivated individual with the ability to multitask and work efficiently toward deadlines in a fast-paced environment. Candidate must have excellent written, verbal and organizational skills and demonstrate a high level of precision and consistency in their work.  The position requires collaborating with team members and the ability to problem solve independently and think critically.   Must have a willingness to accommodate and be flexible to a wide range of requests from project teams throughout all phases in order to successfully support their administrative needs.  Expertise in Outlook and Office Suite is a must and knowledge of construction administration means and methods, including various types of CA software, preferred. This is an intermediate level position, 2-5 years of professional experience in a similar position required.

RESPONSIBILITIES
• Assist architectural staff with correspondence, transmittals, scheduling and meeting minutes
• Assist Associates with managing, tracking and reviewing consultant invoices and expenses
• Draft and circulate contracts among design team consultants
• Set up and maintain project files and update project directory
• Set up and accurately maintain progress logs to track construction phase communications (RFIs, submittals)
• Word processing and formatting for specifications, schedules, and reports
• Archive project files and documents when projects are closed out
• Assist with arranging deliveries and returns from the off-site archive
• Assist with the monthly assessment of hours report
• Manage license applications, continuing education, and license renewals
• Manage camera, AV, and related equipment
• Be flexible to perform other administrative tasks, as assigned

The City of Philadelphia Mural Arts Program is a public private partnership dedicated to the belief that art ignites change. We create art with others to transform places, individuals, communities and institutions. Through this work, we establish new standards of excellence in the practice of public and contemporary art. Our process empowers artists to be change agents, stimulates dialogue about critical issues, and builds bridges of connection and understanding. Our work is created in service of a larger movement that values equity, fairness and progress across all of society. We listen with empathetic ears to understand the aspirations of our partners and participants. And through beautiful collaborative art, we provide people with the inspiration and tools to seize their own future.

Annually, Mural Arts engages more than 25,000 people. This includes more than 2,000 who enroll in ongoing art and muralism workshops offered through our Art Education, Restorative Justice, and Porch Light programs; more than 8,000 who co-create our stunning works of public art; and more than 15,000 who tour our multi-neighborhood collection. Annually, we produce between 80 and 100 temporary and permanent pieces, which together tell an incredible story of Philadelphia’s beauty and resilience.

Mural Arts is seeking a Chief of Staff who will provide strategic support to the Executive Director and the organization through assisting, developing and maintaining relationships with government officials, local and national artists, and socially, politically, and financially high-impact stakeholders; coordinating and occasionally representing the Executive Director and/or Chief Operating Officer at internal and external meetings and presentations; providing project support for all departments when the Executive Director’s involvement is required; administrative support through writing and copy-editing on behalf of the Executive, and serving as a liaison between Director and staff.

Roles & Responsibilities:

• Assist the Director in cultivating existing relationships and building new ones to maximize the visibility, impact, and financial resources of Mural Arts.
• Develop and maintain relationships with deputies and assistants of City officials (Mayor, MDO, City Council, Office of Arts & Culture, City Representative, Commissioners, etc.); foundation directors, staff, and assistants; and other key stakeholders.
• Give mural tours to high-impact funders and other VIPS as requested.
• Monitor requests for all speaking engagements, including requests made through the Communications, Development, and Tours departments. Determine and schedule which speaking engagements should be given by the Director. Other requests should be triaged to other departments based on their scope. Negotiate fee with contact and create contract to be signed by both parties.
• Make and/or follow up with all arrangements for travel, equipment, and any materials necessary. Research best fares and/or work with client’s travel professional. In coordination with Executive Assistant, mail hand-out materials to host hotel prior to travel.
• Represent Director at occasional meetings and interviews when neither she nor Chief Operating Officer is available to attend, and the engagement requires high-level attention. Represent Mural Arts professionally, take comprehensive notes, share with Director, and ensure that follow-up is done in a timely manner. Work with appropriate staff member to fill in if the engagement does not warrant the attention of top-level management.
• Accompany the Director as necessary and handle all merchandise sales and information distribution. Ensure that representative from Development department is invited when there is high probability of individual or planned giving.
• Keep a record of all speaking engagements and compile an end-of-year report.
• Manage small- and medium-size projects when project management staff is at capacity (generally last-minute opportunities and projects with high-profile artists).
• Assist Project Management Office in researching costs for mural projects, ensuring that budgets are built and conveyed to potential partners, particularly during the planning stages and not yet assigned to a dedicated project manager.
• Edit text and proofread documents on behalf of Director for other departments (typically Communications and Development departments).
• Assist Director in the management of Mural Arts’ day-to-day tasks. Interface with department directors and their staff to ensure the proper flow of information and that tasks are completed thoroughly and on time.
• Drive higher level tasks as requested by Director or as needed to ensure that they reach completion.
• In coordination with Executive Assistant, review Director’s calendar and confirm upcoming meetings. Ensure Director is fully prepared with salient information and materials.
• In coordination with Executive Assistant, respond to select communications on behalf of the Director (via phone, email, mail) as necessary.

Qualifications:

• A BA or BS in related field, or equivalent experience and knowledge
• Minimum of three years of experience as an executive assistant
• General knowledge of the arts and culture field and the local players
• Familiarity with local government and the philanthropic community is a plus
• Advanced leadership skills
• Ability to delegate tasks and follow up to ensure they have been accomplished
• Ability to engage effectively with members of various audiences or stakeholder groups
• Excellent communication skills (oral, written, and listening) and collaboration/team skills
• Ability to work in fast-paced environment and manage multiple tasks
• Ability to attend evening and weekend events when required

Additional Qualifications:

• Valid driver’s license and clean driving record
• Must be a Philadelphia resident or be able to establish bona fide residence in the City within six months of appointment

Competitive compensation and excellent benefits package, including health and dental benefits.